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  Financial Services  
   
PAYROLL

The Payroll Office is responsible for the final payroll process that issues payment advices via direct deposit and payroll checks (if applicable) to all regular full time, part time, and temporary employees of the Prince William County School Board.

All payroll is processed and paid on a semi-monthly pay period schedule.  Pay dates are the last work day on or before the 15th and on or before the last day of each month. The Prince William County School Board has determined that direct deposit of payroll is the most efficient and effective means of paying employees. Therefore, all employees are required to enroll in direct deposit. Payroll checks will be issued for an employee's first scheduled payroll in order to perform an electronic test to verify the employee's bank account information. Payroll checks will also be issued when employees change bank accounts or in some unusual circumstances.

All employees, except 10-month hourly employees and temporary employees, are compensated on a semi-monthly basis in 24 equal installments. These installments are paid on a current pay period basis.  Ten-month hourly employees are compensated semi-monthly in 19 equal installments. These installments are paid on a previous pay period, or pay lag, basis. All leave, additional hourly pay, overtime, and non-standard supplemental pay are paid or processed on a previous pay period, or pay lag, basis.

The Payroll Office employs Payroll Specialists who process and verify payroll, input specifications from employee W-4, VA-4, and Direct Deposit forms, input one-time and most regular payroll deductions, set up many employee fringe benefits, and determine correct payments to be made to Payroll vendors. The office is also responsible for annually issuing W-2 Forms. Requests for specific payroll records from outside sources are also processed in Payroll.

The Supervisor of Payroll is directly responsible for all the activities of the Payroll Office. The Supervisor controls the set up of most pay events, deductions, and benefit plans as they impact the payroll process.


 

Pay Dates for Fiscal Year 2012-13
Pay Date Pay Date
2013 2014
January 15 January 15
January 31 January 31
February 15 February 14
February 28 February 28
March 15 March 14
March 29 March 31
April 15 April 15
April 30 April 30
May 15 May 15
May 31 May 30
June 14 June 13
June 28 June 30
July 15 July 15
July 31 July 31
August 15 August 15
August 30 August 29
September 13 September 15
September 30 September 30
October 15 October 15
October 31 October 31
November 15 November 14
November 27 November 26
December 13 December 15
December 31 December 31
 
     
  Payroll Staff  
 
NIKI 
Supervisor
703.791.7449

Nartaya Mastrippolito
Administrative Coordinator
703.791.8748

For general payroll inquiries, please email the Payroll Office.


For Employment Verification call:
Department of Human Resources
703.791.8081
703.791.8560 - Fax


ANNOUNCEMENTS:

Reminder: VRS Contributions Begin Again

This is a reminder to all 10-month employees that the required VRS employee contributions will be deducted beginning in the new school year. The amount of the contribution for employees hired prior to July 1, 2012 in a continuing full time position is now 2% as PWCS has chosen to phase in the full 5% over five years. For full time employees hired or employees changing to full time after July 1, 2012, the contribution is the full 5%. The first VRS contributions for 10-month employees will be deducted on September 13, 2013 and will be taken through June 30, 2014. Employees who are scheduled for 19 regular pays (Bus Drivers, Bus Attendants, and Food Service workers) will have their VRS deductions taken from October 15, 2013 through June 30, 2014. Please contact the Office of Benefits and Retirement Services at BENEFITS@pwcs.edu or the Payroll Office at PWCSPayrollOffice@pwcs.edu if you have questions.

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Do It Yourself With ESS
PWCS provides access for all regular employees from any School Division computer to Employee Self Service (ESS). The link to ESS is found by selecting STAFF on the left side of our home page. Directions are provided if you are a first time user for login, navigation, and access to documents. Payroll services available include viewing and printing previously issued pay statements and W-2 forms. Please use ESS to update your address if you move so your mail arrives promptly from School Division offices.

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Go Green Initiative
Prince William County Public Schools has initiated a "go green" initiative to reduce paper forms and increase the use of electronic communications. One of those initiatives is the electronic distribution of earning statements (or "e-stubs") for all regular employees required to have direct deposit.
E-stubs delivery has significantly reduced costs associated with postage, forms, and overall staff hours. All regular employees are reminded that they may access the Employee Self Service (ESS) application to verify their GroupWise email addresses.







 
 
     

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