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WARNING-EXPIRED CONTENT

School and department content from Prince William County Public Schools has moved.
 
Click to go to the new pwcs.edu.
 

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  Financial Services  
   
PAYROLL
 

The Payroll Office is responsible for the final payroll process that issues payment advices via direct deposit and payroll checks (if applicable) to all regular full time, part time, and temporary employees of the Prince William County School Board.

All payroll is processed and paid on a semi-monthly pay period schedule.  Pay dates are the last work day on or before the 15th and on or before the last day of each month. The Prince William County School Board has determined that direct deposit of payroll is the most efficient and effective means of paying employees. Therefore, all employees are required to enroll in direct deposit. Payroll checks will be issued for an employee's first scheduled payroll in order to perform an electronic test to verify the employee's bank account information. Payroll checks will also be issued when employees change bank accounts or in some unusual circumstances.

All employees, except 10-month hourly employees and temporary employees, are compensated on a semi-monthly basis in 24 equal installments. These installments are paid on a current pay period basis.  Ten-month hourly employees are compensated semi-monthly in 19 equal installments. These installments are paid on a previous pay period, or pay lag, basis. All leave, additional hourly pay, overtime, and non-standard supplemental pay are paid or processed on a previous pay period, or pay lag, basis.

The Payroll Office employs Payroll Specialists who process and verify payroll, input specifications from employee W-4, VA-4, and Direct Deposit forms, input one-time and most regular payroll deductions, set up many employee fringe benefits, and determine correct payments to be made to Payroll vendors. The office is also responsible for annually issuing W-2 Forms. Requests for specific payroll records from outside sources are also processed in Payroll.

The Supervisor of Payroll is directly responsible for all the activities of the Payroll Office. The Supervisor controls the set up of most pay events, deductions, and benefit plans as they impact the payroll process.


 

Pay Dates for Fiscal Year 2016-17
Pay Date Pay Date
2016 2017
January 15 January 13
January 29 January 31
February 12 February 15
February 29 February 28
March 15 March 15
March 31 March 31
April 15 April 12
April 29 April 28
May 13 May 15
May 31 May 31
June 15 June 15
June 30 June 30
July 15 July 14
July 29 July 31
August 15 August 15
August 31 August 31
September 15 September 15
September 30 September 29
October 14 October 13
October 31 October 31
November 15 November 15
November 30 November 30
December 15 December 15
December 30 December 29
 
     
  Payroll Staff  
 
 
Supervisor
703.791.7449

Vacant
Administrative Coordinator
703.791.8748

Dee Dee Ayala
Payroll Specialist II
703.791.8749

Gale Breeden
Payroll Specialist II
703.791.8747

Kelli Bates
Payroll Specialist I
703.791.8751

Debbie Sansone
Payroll Specialist I (PT/A.M.)
703.791.8750

Lauren Vance
Payroll Specialist I
703.791.8140
 


Payroll Office:
703.791.8752 - FAX



For general payroll inquiries, please email the Payroll Office. Please send any forms or paperwork to the Payroll Office via courier service. Indicate the material is for: Payroll Office, Financial Services, Kelly Leadership Center. For regular mailing via USPS, please send to:
Financial Services, Office of Payroll
Prince William County Public Schools
P.O. Box 389
Manassas, VA 20108


For Employment Verification call:
Department of Human Resources
703.791.8081
703.791.8560 - Fax


ANNOUNCEMENTS:


Do It Yourself With ESS
PWCS provides access for all regular employees from any School Division computer to Employee Self Service (ESS). The link to ESS is found by selecting STAFF on the left side of our home page. Directions are provided if you are a first time user for login, navigation, and access to documents. Payroll services available include viewing and printing previously issued pay statements and W-2 forms. Please use ESS to update your address if you move so your mail arrives promptly from School Division offices.

________________________________
 

Go Green Initiative
Prince William County Public Schools has initiated a "go green" initiative to reduce paper forms and increase the use of electronic communications. One of those initiatives is the electronic distribution of earning statements (or "e-stubs") for all regular employees required to have direct deposit.
E-stubs delivery has significantly reduced costs associated with postage, forms, and overall staff hours. All regular employees are reminded that they may access the Employee Self Service (ESS) application to verify their GroupWise email addresses.

 
 
     

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